Payroll by nature itself is very sensitive subject. Besides, it is near & dear to everyone. An employee (across the class, category and industry) is concern about accuracy and timely disbursement of his take home salary, where as employer is concern about payroll cost, accounting, allocation, & outflow. On top of it, compliance of statutory provisions is mandatory, as they are enacted by the Government

Therefore , payroll desk is always very demanding .Hence qualities such as positive attitude, Honesty ,sincerity and character of strength are pre-requisites.

The Scope of work include the following

  1. One time set up of
    • Various Masters-Branch, Department, Designation
    • Payroll Components with rules.
    • Employee Master Details
    • Employee Salary Structure
    • Loan Recovery Certificate
  2. Monthly processing of payroll which would include
  • The Processing of data for all new employees , existing employees based on
    • Attendance Sheet
    • Change in salary structure
    • Variable components
    • New Loan recovery schedules/Extra recover details
    • Stop Salary
    • Calculation of TDS based on the estimation of investments received form employees.
  • Generation of Bank transfer Text files for the credit of salary
  • Reimbursement Processing
    • Processing of reimbursements for applicable employees only
    • Generation of monthly reimbursement register
    • Separate Bank transfer file for reimbursement components.
    • Separate pay slip for reimbursement.
  • Full & Final settlement of employees who have left the organization based on
    • Date of leaving
    • Recovery of pending loans , balance TDS , notice pay
    • Terminal benefits e.g. Leave encashment, Gratuity
  • Generation of reports : A payout license is provided to the client to view all reports generated by the systems
    • Salary register for the month
    • Salary comparison report with last month
    • PF/ESIC in paper and electronic formats wherever applicable
    • Deduction Reports
    • Challans
    • PF Form No.5/10/12-A
    • Annual PF Return in form No.3A-6A
    • ECR File
    • ESIC Form No.5/6
    • Profession Tax Deduction Reports
    • Tax Payable Report
    • Salary Summary
  • Quarterly Processing
    • Updating TDS Challan payment details
    • Generation of eTDS FORM 24 Q and Form 27Q
  • Year End Processing
    • Generation of form 16
    • Generation of eTDS form 24Q Qtr IV and form 27Q for submission to NSDL
  • One Time Activity
    • Updation of proposed investments at the start of the financial year.
    • Updation of 80C investments proof/Other deductions for tax purpose.

Monthly processing of payroll which would include

  • Web Module for employees.
    • Every employee will have a user ID login and password to access his own information throughout the year